- 1.
-
Chairmanship and Seating
The Heads of Government will preside in daily rotation,
proceeding clockwise around the table, following the
seating plan used at Berlin and earlier meetings:
[Here follows a diagram of the seating
arrangement.]
- 2.
-
Number at Table
Each of the four powers will have five seats at table. A
second row of seats will be provided for five advisers.
It is recognized that there may be occasions when the
four Heads of Government might wish to meet on a more
restricted basis.
- 3.
-
Order of Speakers
With respect to formal statements, the Heads of
Government will normally be called upon in clockwise
order. This should not exclude interventions nor impose
any restraint on free and full discussion.
- 4.
-
Agenda
There will be no fixed agenda, but as proposed in the
invitation of May 104 and
accepted in the Soviet reply of May 26,5 the Heads of Government will,
themselves, decide upon the conduct of the
proceedings.
- 5.
-
Languages (English, French,
Russian)
The words of each speaker will be interpreted into the
other two languages, using the consecutive system. In
addition, there will be simultaneous interpretation of
the speaker into the other two languages. Consecutive
interpretation may be waived in any instance by mutual
agreement.
- 6.
-
Agreed Conference Documents
The official documents of the Conference will consist of
such decisions and communiqués as may be agreed by the
four Heads of Government. There will be no agreed
verbatim minutes. Each delegation will be free to take
its own record.
- 7.
-
Relations With the Press
The sessions will be closed to the press and the public.
In respect to relations with the press, every effort
should be made to handle this in a way to prevent press
relations impairing the ability of the conference to
achieve positive results. The four Foreign Ministers
might discuss in preliminary fashion the best way of
dealing with this question. Before the opening session
is called to order, and perhaps again at the close of
the final session, ten minutes will be allowed for
photographs.
- 8.
-
Secretariat
As at Berlin, the three Western powers will establish a
common secretariat which will make suitable arrangements
with the Soviet secretariat for records of decisions,
interpretation, translation, documentation, security of
the Conference premises, housekeeping, and
cost-sharing.
- 9.
-
Advance Arrangements
The four powers will designate qualified experts who will
proceed to the Conference site at the earliest feasible
date. These experts will be authorized by their
respective governments to conclude agreements on the
necessary arrangements.
- 10.
-
Security
Security arrangements at the Conference site will be
organized by agreement between the two secretariats.
Access will be strictly controlled. Passes will be
issued and arrangements made to check them at
appropriate control points.
- 11.
-
Finances
Each of the four powers will pay one quarter of the
common Conference costs.
- 12.
-
Meeting Schedule
The Conference will meet on four successive days. On the
first day, there will be a meeting both in the morning
and in the afternoon. On the succeeding days, the Heads
of Government will, unless they agree otherwise, hold
one meeting each day, in the afternoon, The Foreign
Ministers may, as required, meet in the morning to
discuss matters remanded to them by the Heads of
Government.
